Australian Embassy
Turkey, Azerbaijan, Georgia

Direct Aid Program Guidelines Ankara

ANKARA DIRECT AID PROGRAM GUIDELINES 2019-2020

Opening Date:           9am (GMT+3) on 22 July 2019

Closing Date:             5pm (GMT+3) on 16 August 2019

1. How do I apply?

 Applications for the 2019-20 financial year have closed.

2. What is the Direct Aid Program?

The Direct Aid Program (DAP) is a small grants program funded from Australia's aid budget and managed by the Australian Embassy, Ankara. It has the flexibility to work with local communities on projects that reduce poverty and achieve sustainable development consistent with Australia's national interest.

There is no minimum amount that a single DAP project can receive but the maximum is AUD 15,000 over the life of the project. Embassy exchange rate will be used for local currency. Activities may run up to a maximum of two years.

DAP projects should promote a distinctive and positive image of Australia.

For general information about the program, please see https://dfat.gov.au/people-to-people/direct-aid-program/Pages/direct-aid-program.aspx

3. Who can apply?

DAP is available on a not-for-profit basis to individuals, community groups, national or international NGOs, academic institutions, research bodies, local government institutions, and other entities engaged in development activities in countries that are eligible for official development assistance (ODA).

4. What sectors are eligible for DAP Support?

DAP projects should be aimed primarily at achieving practical and tangible outcomes, such as on poverty alleviation, community health; schools/education; small-scale infrastructure; rural development; youth; gender equality, the environment including climate change and ad hoc humanitarian relief;
 

In 2019-20, priority will be given to projects to support disadvantaged communities, including refugees, women and children.
 

The DAP committee will be looking for projects that achieve practical and tangible outcomes in certain development sectors, including:

  • education and health,
  • gender equality,
  • disabilities,
  • youth, and
  • economic empowerment

5. What are the requirements?

Project requirements

  • Projects must be self-contained with definite time lines including a work plan, and the project should be completed by 30 June 2020.
  • Projects must be clearly defined with specific achievable and sustainable outcomes that will help vulnerable target groups.
  • Project funding no greater than AUD 15,000 (approx. 58,000TL);
  • Application forms must be submitted through on-line grants management system, Smartygrants

Applications must

  • Include a clear and fully itemised and fully costed project budget in TL or in AUD and the development benefits of the proposal
  • Demonstrate the applicant’s ability that they have the capacity to effectively implement the proposed project
  • Demonstrate the applicant’s capability and capacity to manage any identified project-related risks.
  • Demonstrate soundness of the project's objectives and design and the practicability of the proposed implementation arrangements,
  • Demonstrate that the project conforms with the objectives of the Direct Aid Program
  • Demonstrate that the project is technically feasible
  • Include a risk management strategy to mitigate risk
  • If the project involves working with children, the organisation must have a current child protection policy or code of conduct to be eligible. See Attachment A for an example Child Protection Code of Conduct.
  • For projects over six months, a progress report should be provided at the six month mark from the commencement of the project. This should give a brief overview of progress achieved against identified milestones. Any significant problems encountered should be described along with any action taken to overcome these problems Progress reports must be uploaded onto Smartygrants using Acquittal form. Any receipts and expenditure should be forwarded with the progress report.

6. Selection Process

Along with above requirements, we will favourably consider projects:

  • addressing gender issues in their implementation;
  • where the applicant contributes resources to the project
  • where for activities in which the recipient community themselves makes a significant contribution in terms of labour, materials or cash.
  • Where the project involves conferences and training, if the results are likely to be put to use after completion of the project
  • Acting as a catalyst for additional development of the community or a model for similar developments elsewhere. 

The following activities and items are generally NOT eligible for funding under DAP:

  • grants programs run by other governments or organisations;
  • micro-credit schemes or any other project that involves return of money or loans for cash
  • Salary of permanent staff of implementing organisation;
  • Administrative costs not directly related to project implementation;
  • Purchase or rental of property or land
  • Purchase of vehicles
  • routine, recurring and/or running costs including: office rent, electricity, water, phone, internet, etc.; routine maintenance and repairs (including of equipment such as photocopiers, computers, stoves, fridges etc.); and office or equipment insurance
  • Commercial ventures
  • Direct support for governments.
  • Australian or overseas study tours
  • International travel
  • Sponsorship of major sporting tournaments or cultural displays that do not have a clear developmental benefit
  • Catering (i.e. food and drinks) and media coverage for promotional/launch events associated with DAP projects.
  • In some cases, limited DAP funding to pay for professional consultants and advisors, or for in-country travel expenses when they are directly related project implementation, may be appropriate.  However, such funding should be in small proportion relative to the overall project, and should not constitute a major cost component.

Successful Candidates

Successful candidates will be notified by phone in early/mid September and should plan to begin project activities, once notified, mid/late September.

Project Acquittal

DAP projects must be acquitted at the end of the project. The acquittal form will provide accounting for expenditure as well as an accurate assessment of the actual outcomes against the objectives in the original proposal.

7. How do I recognise the Australian Government’s support?

All projects must be branded delivered under DAP with the Australian Aid Identifier and the Australian Government crest. (including Project signage, Publications, Annual reports, Events, Websites, Sponsorship materials, Stationery, Advertisements, Clothing, Merchandise, Media releases, Marketing and promotional material, Speeches and interviews)
 

  • Projects should invest in a banner for Australian Government outreach and promotion purposes, with either the Australian Aid identifier or Australian Government logo.
  • The community within the project area should be kept informed by (the project recipients)  that the funding was provided by the Australian Embassy in Ankara
  • DAP recipients should create permanent reminders for the projects. Minor costs associated with ‘badging’ a project may be appropriate to fund under DAP.  However, the costs should be very minor in proportion to the overall project.

8. Environmental and social safeguards

The safeguard policy provides guidance on DFAT’s safeguard responsibilities in aid investments and how to meet them, and sets out requirements for five key safeguards:

  1. Environmental protection
  2. Children, vulnerable and disadvantage groups
  3. Displacement and resettlement
  4. Indigenous peoples
  5. Health and safety

All program investments, regardless of value or delivery mechanism must be screened for safeguard risks. Where screening indicates an environmental or social impact may occur, the safeguard risk must be assessed and rated. For more information visit (https://dfat.gov.au/aid/topics/aid-risk-management/Pages/environmental-and-social-safeguards.aspx)

9. Other Notes:

  • Recipients of DAP funding must ensure that no support or resources are provided to any entity subject to sanctions (by the United Nations Security Council or the Australian Government).

     

  • Recipients of DAP funding must ensure that the work conducted in relation to this project is undertaken in a safe manner and complies with all applicable local laws, standards and policies that relate to health and safety. 
     
  • DFAT is fully committed to full implementation of UN Security Council Resolutions relating to sanctions, including United Nations Security Council (UNSC) Resolutions 1373 (2001) and 1267 (1999), 1989 (2011) and 2253 (2015) and related resolutions against the financing of terrorism. Consistent with applicable Australian laws, the Embassy seeks to take reasonable precautions, and to exercise due diligence, to ensure that none of its funds are provided, directly or indirectly, to individuals or entities designated by the UN Security Council, its committees or the Australian Government for targeted financial sanctions, or otherwise used to provide support to individuals or entities associated with terrorism.

     

  • The Department of Foreign Affairs and Trade (DFAT) does not tolerate sexual exploitation, abuse or harassment (SEAH) of any kind. This applies to our own organisation and extends to those we work with. DAP recipient is expected to apply an appropriate policy commensurate with the level of SEAH risk associated with the activity and their organisation. Recipients will be asked to demonstrate that they have a PSEAH policy or other documented policies and procedures, including, reporting and investigation procedures to manage the risk of SEAH.